====== Finances ======

This page deals with all finacial issues that may be of relevance for MCh staff members. It is intended to serve a continuous reference work.

===== Ordering =====


All items (targets, substrates, office equipment etc.) are ordered via our accounting office (Ms. Gabi Strauch).

^Opening times:^^
| Monday-Thursday | 8:30 - 16:30 |
| Friday | 8:30 - 13:00 |

=== Options ===

  * Items <5,000 € (incl. taxes and everything) to be bought in EU, no customs involved, will be ordered directly by MCh using the pink order forms. Ordering is immediate, delivery time depends on the supplier.
  * Items >5,000 € AND/OR outside EU AND/OR customs involved have to be ordered by RWTH central administration.  Ordering will take between 1 day and several weeks, supplier delivery time will be on top.


===== How to Order =====

Please prepare the ordering of your desired item by naming
  * the company incl. address, fax no., e-mail etc.,
  * list the price incl. VAT, transport etc.,
Should you contact a company for discussion of options and details you may do so by phone or email. __In any case in order to properly get a quotation you will need to use the email template available at the secretary no matter what you have discussed before.__

In case of prices >500 € a price check is mandatory. Even in case that the product can only be bought from a specific supplier this fact has to be stated in the form! 
A form can be downloaded from [[http://www9.rwth-aachen.de/awca/cb.asp?id=hmw|RWTH form center]], where you have to look for the following forms:

  * "Preisvergleich" (price comparison form)
  * "Inventarstammdatenblatt" (inventory data sheet)

For comparison you will not need dedicated offers, internet prices or prices named on the phone are sufficient.

<note important>
Please note that it is not possible to pay by cash at the accounting desk, and uncompleted forms will not be accepted!
</note>

===== After Delivery ===== 

You will receive the package usually via our secretary, together with the following documents:
  * the delivery note (mandatory),
  * the invoice (may also be send separately to you or our secretary).

Please do the following:
  * unbox the delivery,
  * check the content,
  * sign delivery note

<WRAP center round important 70%>
**Hand out both documents - the delivery note and the invoice - IMMEDIATELY to our secretary.**
</WRAP>

We may only pay using these documents and we do not want cause any delay in payment.