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--- mchadmin:manuscripts [2024/09/18 10:07] – fecik
+++ mchadmin:manuscripts [2024/09/20 10:38] (current) – [Uploading Online] fecik
@@ Line 10: / Line 10: @@
   * size: 12 pt
   * spacing: double spaced
+  * alignment: justify
+For ease of orientation, the following naming conventions for compiled manuscripts are enforced:
+  * DOC file: YYYY_MM_DD_xy_#n_Vx.doc
+  * PDF file: YYYY_MM_DD_xy_#n.pdf
+  * figures only PDF: F_YYYY_MM_DD_xy_#n.pdf
+Here, YYYY stands for year, MM for month, DD for day, xy is your initials, #n corresponds to manuscript number n, and Vx represents version x of the manuscript. Below is an example for a third version of a second manuscript compiled by Franz Kafka on 23.01.1900:
+  * DOC: 1900_01_23_fk_#2_V03.doc
+  * PDF: 1900_01_23_fk_#2.pdf
+<WRAP tip round center 70%>
+Generally, it is a good idea to add a leading zero when introducing information about version as it allows easier sorting. As long as the version number does not reach 100 (or more), a single leading zero is fully sufficient.
+</WRAP>
+When saving references as PDF files, follow this naming convention:
+  * author_journal-abbreviation_year.pdf
 ===== Publications =====
+This section covers general workflow when working on a publication manuscript, as well as how to approach manuscripts in work with external partners.
+==== Workflow ====
+  - compile manuscript skeleton:
+    * first page:
+      * RQ answered or addressed by the manuscript
+      * overall story in 5+1 sentences (hypothesis, experiments + calculations, observation, explanation)
+    * second page:
+      * title of the manuscript
+      * authors
+      * target journals for publishing
+    * subsequent pages:
+      * include all figures with a concise description of the key data
+  - upload skeleton & send it by email to JMS
+  - once the skeleton is agreed upon with JMS, draft the full paper:
+    * format:
+      * formatting: Helvetica 12 pt, double spaced, justified text
+      * include figures, tables and captions in the text where they are discussed
+      * figures formatted "In Line with Text"
+    * always check spelling
+    * printing:
+      * in color
+      * single page
+  - first iteration:
+    * upload manuscript & send it by email to JMS
+    * upload PDF files of all references to [[https://rwth-aachen.sciebo.de/login|sciebo]]
+    * put unstapled printout with date stamp in blue plastic cover in JMS mail folder
+  - subsequent iterations:
+    * track changes with "Show All Revisions Inline" option
+    * implement all changes from JMS and coauthors - if you do not like the suggested changes, implement them and add your comment
+    * never delete comments from JMS
+    * for printouts, always include previous versions
+  - once the manuscript gets published:
+    * send the final publication in PDF to Dr.-Ing. S. Münstermann with CC to G. Strauch and JMS
+    * upload the final publication with full bibliographic details at [[https://publications.rwth-aachen.de|RWTH Publications]]
+==== External Cooperations ====
+This set of rules applies to all manuscripts that are being compiled in cooperation with persons outside MCh:
+  * there is only one version with comments from MCh
+  * prior to sending any iteration of the manuscript to external partners, JMS must approve it
+==== Uploading Online ====
+The following rules generally apply when uploading your research articles to online platforms such as ResearchGate:
+  * upload only open access publication
+  * <wrap em>do not upload any non-open access publications</wrap>
 ===== Theses =====
+In case of the main seminar (Hauptseminar), mini theses or BSc and MSc theses:
+  * the advisor has to announce all their thesis projects before start to Dr.-Ing. S. Münstermann
+  * the paperwork (which differs for different study courses) has to be filled at least in copy with Dr.-Ing. Münstermann
+==== Length ====
+  * internship/student work (Studienarbeit): max. 30 pages
+  * BSc thesis: max. 30 pages
+  * MSc/diploma thesis: max. 60 pages
+  * PhD thesis: max. 120 pages
+==== PhD Thesis ====
+  * focus: agreed RQs
+  * duration: 48 months
+    * incl. teaching, service analysis, course administration, examination board, equipment responsibility etc.
+  * half-time research presentation for MCh and the external examiner
+    * time limit: 30 min
+    * try to answer these questions:
+      - What have you understood in the last 24 months?
+      - What do you still need to understand?
+  * publications as the main author:
+    * min. 2 accepted as the thesis is handed in
+    * min. (3-n<sub>accepted</sub>) submitted
+  * grades:
+    * mit Auszeichnung = with distinction ((In accordance with Faculty V rule, this grade can be awarded to only 5-10% of all dissertations.))
+    * sehr gut = very good
+    * gut = good
+    * genügend = sufficient
+  * [[mchadmin:phdcontent|list of content]]
 [[mchadmin:jmsrules|Back to the overview]]