mchadmin:absence
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| mchadmin:absence [2024/07/16 10:26] – created fecik | mchadmin:absence [2024/10/01 09:56] (current) – [Business Trips] fecik | ||
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| Absence from work on regular working days may be due to the following reasons: | Absence from work on regular working days may be due to the following reasons: | ||
| - | === Vacation === | + | ==== Vacation ==== |
| + | |||
| + | <WRAP center round todo 70%> | ||
| + | **To do:** | ||
| + | * update information on vacation requests via SAP portal | ||
| + | </ | ||
| MCh staff has 30 working days of holiday per year. | MCh staff has 30 working days of holiday per year. | ||
| Line 18: | Line 23: | ||
| If you plan to go on holiday for more than 2 weeks in a row, please contact the senior engineer first. | If you plan to go on holiday for more than 2 weeks in a row, please contact the senior engineer first. | ||
| - | === Business | + | ==== Business |
| - | You may go on business trips, e. g. to conferences, | + | You may go on business trips, e. g. to conferences, |
| - | + | ||
| - | Please, discuss with Jochen first. | + | |
| Subsequently, | Subsequently, | ||
| - | === Illness === | + | ==== Illness |
| In case of illness, MCh has to be informed immediately. | In case of illness, MCh has to be informed immediately. | ||
| This can be done by calling the secretray and/or the senior engineer, or by sending a mail to [[office@mch.rwth-aachen.de]]. | This can be done by calling the secretray and/or the senior engineer, or by sending a mail to [[office@mch.rwth-aachen.de]]. | ||
| - | __Please | + | <note important> |
| + | If the illness falls on Monday or Friday, a medical certification is mandatory, and has to be provided to the office immediately! In case that you are not able to send the certification or bring it to MCh personally, you need to ask someone else to do so. | ||
| + | </ | ||
| - | ---- | ||
| + | ===== Hiring Staff Members ===== | ||
| - | ===== Hiring staff members (procedure) ===== | + | ==== Before |
| - | + | ||
| - | ==== Before | + | |
| Inform target person by e-mail that the process will take presumably 4 weeks, and that they need to send | Inform target person by e-mail that the process will take presumably 4 weeks, and that they need to send | ||
| Line 53: | Line 56: | ||
| * and ask for a letter of intent to hire the contract. | * and ask for a letter of intent to hire the contract. | ||
| * Candidate sends letter of intent to candidate to apply for Visa. | * Candidate sends letter of intent to candidate to apply for Visa. | ||
| - | * Ask TK to make a contrct | + | * Ask TK to make a contract |
| * Candidate sends Visa title to MCh. | * Candidate sends Visa title to MCh. | ||
| Line 70: | Line 73: | ||
| - | ===== Student | + | ===== Student |
| - | ==== How to hire a hiwi ==== | + | ==== How to Hire a HiWi ==== |
| - | If you are in need of a Hiwi (which should regularly be the case) you should inform JMS and ask for potential candidates. You may also suggest candidates by yourself, of course. | + | If you are in need of a HiWi (which should regularly be the case) you should inform JMS and ask for potential candidates. You may also suggest candidates by yourself, of course. |
| Once a candidate is found and willing to join our group please present him to the secretary to deal with the required documents. | Once a candidate is found and willing to join our group please present him to the secretary to deal with the required documents. | ||
| - | As a general rule we hire Hiwis for initially 6 months with 6-8 hours/week. Individual exceptions can be made if necessary. | + | As a general rule we hire HiWis for initially 6 months with 6-8 hours/week. Individual exceptions can be made if necessary. |
| - | The supervising MCh scientist is fully responsible for both, the scientific and the formal aspects of Hiwi work: | + | The supervising MCh scientist is fully responsible for both, the scientific and the formal aspects of HiWi work: |
| * scheduling the lab work, | * scheduling the lab work, | ||
| * discussing work plan, | * discussing work plan, | ||
| * ensuring that contract extensions are announced to the secretary min. 6 weeks in advance, | * ensuring that contract extensions are announced to the secretary min. 6 weeks in advance, | ||
| * documentation of working hours: Personal list and **Copy Room Folder** | * documentation of working hours: Personal list and **Copy Room Folder** | ||
| - | * documentation of contract data in the "Hiwi planning list" excel file on the exchange server. | + | * documentation of contract data in the "HiWi planning list" excel file on the exchange server. |
| - | + | ||
| - | **Important note: | + | |
| - | Hiwis have to fulfill their weekly hours every week exactly. Please make sure that this rule is obeyed in any case! For exceptions please contact senior engineer. | + | <note important> |
| - | However, in any case the total sum of hours has to be followed up by the supervisor.** | + | HiWis have to fulfill their weekly hours every week exactly. Please make sure that this rule is obeyed in any case! For exceptions please contact senior engineer. |
| + | However, in any case the total sum of hours has to be followed up by the supervisor. | ||
| + | </ | ||
mchadmin/absence.1721118401.txt.gz · Last modified: 2024/07/16 10:26 by fecik